Actorsingers Bylaws

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ARTICLE IX
COMMITTEES AND DUTIES

Section 1. Standing Committees of this organization shall consist of the following whose specific duties are outlined in the Policy and Procedure Manual.

1a. Membership Committee determines membership eligibility, rules, collects dues, maintains current membership lists and files and application forms.

1b. Bylaw Committee and Policy and Procedure Committee supervises existing bylaws and rules governing the organization, formulates and proposes needed revisions and innovations to the Board of Directors. Maintains publication and posting of same for general availability to the Board of Directors and the general membership.

1c. Nominating Committee screens and selects nominees for the various offices of the organization and three (3) directors annually. Presents written nominations to the Board at least 60 days prior to annual meeting.

1d. Auditing Committee audits and examines all financial procedures and controls of the organization, holds meetings and makes written recommendations to the Board. Conducts and review of the Treasurer's mid-year and annual report no more than ten (10) days prior to each such meeting. Although independent in nature, the committee serves under the direction of the Board of Directors.

1e. Play Reading Committee reads, analyzes, and recommends to the Board at least three productions. The Board of Directors will make final selections. Documents proceedings of the committee with a written report to the Board of Directors, to be filed with the Recording Secretary. Suggestions for shows may be obtained from the general membership via mail, newsletter or meetings.

1f. Building Committee supervises, regulates and controls maintenance and security of building property.

1g. Patrons Committee supervises and administrates all activities concerning Patrons.

1h. Business Manager supervises all financial activities of each major production and is a member of any budget/finance committee organized by the Executive Board. His/her responsibilities includes the fol-lowing areas:

(1) Managing production budget

(2) Tickets

(3) Publicity

(4) Program

(5) House Manager

(6) After Glow

The chairman of each of these committees will be responsible for staff organization and report to the Business Manager. In the absence of a full-time Business Manager, the Board of Directors shall assign business responsibilities as appropriate.

1i. Public Relations Director releases public announcements concerning the organization and acts as liaison with the news media. His/her responsibilities include:

(i) Working closely with publicity staff of each production.

(ii) Writing and releasing news items concerning general activities of the organization.

1j. Newsletter Editor: Refer to Article XIII.

1k. Actorsingers Chorus: Will provide a weekly opportunity to members to meet and practice vocally. Will also provide an interest to the general public as prospective members to the parent organization. Rehearsals scheduled on Mondays, excluding the Annual Meeting and major auditions.

Section 2. Standing Committee Nominations and Appointments.

2a. The President shall present to the Executive Board, no later than sixty (60) days following the annual election meeting, the names for nomination to the chairmanship of each standing committee.

The prospective chairmen and managers will have been properly researched and qualified as to eligibility for each post and advised of their duties prior to acceptance. They shall have the responsibility to organize their own staffs.

Members in good standing and all classes of membership are eligible to appointment.

The Executive Board will vote upon such nominations at the next regular Board meeting following the meeting at which nominations are presented, unless urgency is required. In any event, all committee posts must be announced at the full Board of Directors meeting in September.

2b. Committee chairmen shall be appointed for a term of one year and may be reappointed.

2c. Members of standing committees shall be appointed by the chairman of each standing committee.

2d. The Executive Board may temporarily assume the duties and functions of any standing committee, except the Nominating Committee, if it is deemed wise and expedient. The regularly appointed members of such committee shall cease to act as such until notified by the Board that the Board has ceased to function as such committee.

2e. All committees shall fulfill their duties and responsibilities as prescribed in the Policy and Procedures Manual.

2f. Other Committees: The President may appoint, and the Board may approve any other special committees to be created for a specific duty, purpose, or function

Section 3. Special Appointees. The President shall, subject to the approval of the Board, appoint the following non-elective posts within sixty (60) days following the annual election of officers:

(a) Historian

(b) Parliamentarian

(c) Costume Manager

(d) Sound Manager

(e) Lighting Manager

(f) Librarian

(g) Administrative Assistant and/or Office Manager

Duties and responsibilities of each of these functions are outlined in the Policy and Procedure Manual.

Section 4. Directors. All Directors of major productions, chorus, and special shows will be appointed by the Executive Board.

Terms and conditions for directing will be determined by the Board at the time of appointment and shall be a written contract.

Rules and procedures governing the interview, choice and announcement of Directors are found in Policies and Procedures Manual.