Actorsingers Bylaws

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ARTICLE XII
MEETINGS

Section 1. General Membership.

1a. All meetings shall be held in Nashua, New Hampshire.

1b. A quorum at any general meeting of the organization shall consist of 25% of the active membership. In the case of a dispute, the Membership Chairman's list, as recorded ten (10) days prior to any meeting, shall be the official list. A majority of votes cast is required for passage of regular motions.

1c. A notice of each general meeting shall be sent by mail to or left at the last known address of each member at least ten (10) days prior to the date fixed for holding the meeting. Such notice shall state the time and place of the meeting, and in the case of a special meeting, the purpose for which it is called.

1d. Annual Meeting. The annual meeting of the organization shall be on the second Monday in June of each year at such time and place as the Executive Board may designate.

1e. Election of officers will be held at the annual meeting in the manner and procedure as outlined in the Policy and Procedure Manual.

(i) The Parliamentarian or President shall act as Election Officer.

(ii) Voting shall be by ballot.

(iii) Nominees presented by the Nominating Committee are not required to be present at the meeting in order to be elected.

(iv) In addition to the nominees presented by the Nominating Committee, candidates may be nominated from the floor.

(v) Candidates nominated from the floor must either be present at the meeting or have indicated in writing their willingness to accept the specific office for which they are nominated.

(vi) Candidates shall be elected by a majority vote and balloting shall continue until this is achieved.

(vi) Any candidate for the office of President must have previously served at least one term on the Board of Directors within the last ten years.

1f. Semi-annual meeting shall be held during the month of January with specific date, time, and place designated by the Executive Board.

1g. Each voting member in good standing shall have one vote, and there shall be no proxy vote. The President is allowed to vote when vote is by ballot.

1h. In the absence of a recognized Parliamentarian, the President can designate an acting Parliamentarian or assume the position.

Section 2. Board of Directors Meetings.

2a. There shall be no official recognized meeting of the Executive Committee -- only the Board of Directors (Executive Board) comprising eleven members.

2b. A minimum of six members of the Board of Directors, not including the Ex-Officio member, shall constitute a quorum at any meeting -- three of whom must be members of the Executive Committee. A majority vote of all voting Board members shall prevail at such meetings.

2c. The President will be allowed to vote in the event of a tie or to create a quorum. In the absence of the President with the Vice President as chairperson, the same rule applies.

2d. If neither the President or the Vice-President is present, the Board members will elect, by majority ballot, the temporary chairperson for the meeting at hand.

2e. No proxy votes shall be allowed.

2f. Meetings will be held monthly at a time and place designated by the President, and follow the rules and procedures outlined in the Bylaws and Policy and Procedure Manual.

Section 2. Rules of Order The organization meetings shall be governed by Roberts Rules of Order except where otherwise expressly provided for in these Bylaws or Policy and Procedure Manual.

Section 3. Special or Emergency Board Meetings. The President may call an emergency meeting at any time upon majority consent of the Board and a quorum voting.

A vote of the Board of Directors may be taken by mail or telephone at the request of the President. Such vote shall have the force and effect of a vote taken at a meeting and shall be properly recorded by the Recording Secretary and reported at the next meeting.

Section 4. Reports. The Board of Directors shall report to the general membership, at the semi-annual and annual meetings, the business transacted by the Board since the previous meeting.

Section 5. Decorum. Reasonable decorum and good order must be maintained if business is to be carried out. Proper decorum will be the responsibility of the Chairperson and/or Parliamentarian.